How to conduct effective team meetings?

[sumaiyakhatun26]

Determine meeting participants
Moving directly to how to run team meetings to make them more effective, let's start with the advice that appears most often in every guide on the subject.

Even though it is simple, it is not easy at all. All the more reason to talk about it often.

That advice is: determine who really needs to be at the meeting.

We know how it is. The larger the number of participants in a meeting, lebanon rcs data the harder it is to agree on anything, to establish something, to reach a consensus. The harder it is to even listen to the voice of all people.

And somehow it is that at the beginning, project team meetings start with a few people, let's say 3 or 4. Then we start to wonder if it wouldn't be useful to have this, that and that person at the meeting. Suddenly we have a meeting of eight, ten people.

There are of course topics that are so broad that they affect every person in a given group, because they represent a department or projects that use the same resources. Sometimes there is no way around it.

But it's worth considering whether this is really the case. Whether we don't do it out of habit or a lack of consideration that something should change.

We as digital people have made this mistake ourselves.
In one of the materials about the organization in our agency, I introduced you to the project group (let's call it that) - the team I work with the most, the so-called shadow cabinet. At first, it consisted of people managing the team.

However, over time, employees began to appear there, including heads of the most important departments of marketing, sales, and so on.

As the team grew, there were more and more people in the individual cells. And it even became a bit of a habit that after a while, the more each of them was involved in internal projects in the company, the more they began to work with the shadow cabinet. Until finally they became a member of such a cabinet, as we call it.

And so we woke up to a meeting that just had 8-10 people.

It cost a fortune then, because let's count the working hour of each of these people. Its cost times not 4, but for example 10, and it was increasingly difficult to determine anything.

And finally, after some time, we decided that it was pointless and that this meeting needed to be slimmed down.