This can be challenging, as according to PMI, 90% of a PM's work is communication ("The Art of Communication in Project Management", 2010), but sometimes you perform tasks that require high concentration and minimal distractions. This could be working on project documentation, using a free word to pdf converter , or creating a report , or using task management tools .
Let's say you're using the Pomodoro Technique. To use it effectively, you need to eliminate all possible distractions so you can focus deeply on a task for 25 minutes.
Interruptions that require you to take time off from work can come from emails, phone calls, colleagues, or chat rooms. It can be tempting to check your inbox every now and then, join in on office chats, or chat with your team on chats. But the truth is, this is sabotaging your productivity. Time tracking can help.
Here's what you can do instead:
If you're worried about missing an important email, set a time hungary telegram phone numbers to check your inbox. Spend the rest of your time completing assigned tasks.
Tell your teammates not to disturb you while you use your headphones. At the same time, you can listen to music that helps you focus (or white noise, if you prefer).
Snooze notifications and hide your phone from sight so you don't have to check it obsessively.
Distractions distract us from work. Reduce them and you will find it easier to focus on the task at hand and your paid hours will be more productive.
Set yourself shorter deadlines and take care of task management
Have you ever felt like the more time you have to do a task, the more likely you are to procrastinate instead of taking advantage of that time and getting things done sooner? This tendency to procrastinate is known in social economists as Parkinson's Law and was first explained in an article in The Economist back in 1955.
Parkinson said that "work expands to fill the time allotted for its completion." So if you have more time to complete a task than you actually need, you're unlikely to get it done any faster.
What you can do is set shorter deadlines for yourself. If you still have a hard time pushing yourself to complete a task faster, ask someone on your team to review your work at a specific time that you should be doing now and showing results.
Learn to delegate and track time
No man is an island. Chances are, there are people in your organization who have the skills and time to help you with some of the tasks you find difficult or simply don’t have time for.
As you have already seen when completing the Eisenhower Matrix, it is actually advisable to find tasks that you can delegate so that you can focus on more important and urgent tasks and take care of your billable hours more efficiently.