An electronic invoice is a digital document that replaces traditional paper invoices. It is an electronic record of a sales transaction that allows the taxpayer to verify their income and expenses.
When it comes to filing taxes in Colombia, the electronic invoice is a super important document, and here I will explain why in an easy way!
So far, the DIAN says there are more than 56,000 taxpayers registered in its system. Of these, 5,235 are in the process of implementing the electronic invoice , which means they are just starting to use it.
Of those 56,000, 11,484 taxpayers have decided to use the number library free solution offered by the DIAN, and another 36,311 are receiving help from 75 companies authorized by the DIAN to use electronic invoicing .
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What is electronic invoicing in Colombia?
The electronic invoice is like a modern version of the paper invoice, but with many advantages. Legally, it has the same value as a paper invoice, but it is created, validated, issued, received and stored electronically, which makes it more convenient.
Imagine that the electronic invoice is like a record of everything you buy or sell. It is not just a piece of paper, but a digital document that helps you keep a well-organized record of your money transactions.
But here's the good part: when it's time to pay your taxes , this electronic invoice becomes your best ally. Why? Because it lets you know exactly how much you have to pay.
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How to issue an electronic invoice?
Although the electronic invoice has the same validity as a paper invoice, the process for issuing it is different:
Generate the electronic invoice through accounting software or a program .
Send the invoice to the DIAN for validation.
The DIAN validates the electronic invoice and returns it.
You deliver the invoice to your buyer.
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Benefits of electronic invoicing
One of the main benefits of issuing electronic invoices is the savings you can achieve depending on the size of your company and how much you invoice.
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According to a study by the Inter-American Center of Tax Administrations (CIAT), using electronic invoices is cheaper than traditional ways of making invoices. You can save up to 80% compared to managing paper invoices. But you also have the following benefits:
Record your sales and services: electronic invoicing helps you keep track of what you sell or the services you provide.
Access to suggested returns and automatic refunds.
Facilitates storage: saving your electronic invoices is easy, you don't need physical space for papers.
Real-time information: You can instantly see all the information about your business transactions.
Save money: By using electronic invoices, you avoid paper, shipping and paperwork costs.
Faster procedures: your transactions with the DIAN are more agile and efficient.