Forming a data management team
Modern organizations, even the smallest ones, collect, store, and process terabytes of data for marketing and other purposes. With a data management team on board, you can have records categorized, prioritized for use, and controlled in accordance with legal data protection requirements. Qualified data management experts can help you ensure a higher level of security for customer data and also save costs and time on storage, search, and protection workflows.
This includes at least the workflow for data collection and the path the data follows before being recorded in your warehouse. Consider checking the landing page form you use to ask customers to provide the required data. Additionally, the GDPR wants organizations to add notification pop-ups to inform website visitors about data collection and, again, to obtain their explicit consent to allow you to collect personal data.
The next important step here is to monitor other sources of georgia whatsapp number database sensitive data (if your organization has them as a data collector or processor in accordance with contractual requirements). Finally, you need to understand which third parties can access that data along the way. Remember that the GDPR requires legal contracts in place between different entities working with sensitive customer information, and consider excluding third parties without contractual responsibilities from your data supply chains.
Limit and control access to data
As with outside contractors, protecting client data within an organization is a matter of access control. Analyze what data and access are necessary for departments and team members to perform their tasks. Then provide those departments and team members with only the data access levels and permissions they need. Maintain the principle of least privilege (PoLP) and integrate role-based access control (RBAC) solutions to efficiently and quickly manage data access permissions for teams.
Educate your staff
Again, GDPR is a complex and mandatory law for any organization that collects personal data from EU residents. The legal repercussions and fines under this law are severe, and even a slight mistake by a staff member can trigger legal proceedings. Therefore, employees and managers should be aware of the requirements and nuances of GDPR law to reduce the likelihood of human error. Consider providing compliance training to all newcomers and introduce thematic tests, for example, once a year, to maintain the GDPR qualification of employees, not only from your marketing team, but from other departments as well.