The job description of a business assistant is an important internal document that regulates his work. It provides more detailed information than an employment contract and defines the duties and rights, establishes the structure of his activities. The DI emphasizes the importance of completing assigned tasks and taking responsibility for one's actions.
The need for an assistant job description
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For an employer, an instruction is a key tool for brazil mobile number list monitoring the performance of a specialist's duties. First of all, it is necessary to take into account that the instruction must comply with legal regulations and not contradict labor legislation. Therefore, when drafting it, it is important to consult a lawyer. Usually, the instruction is drawn up in two copies: one is kept by the manager, and the other by the employee.
Advantages of DI in the context of an employment contract:
A complete description of qualification requirements, management hierarchy, definition of rights and responsibilities, and level of responsibility.
A clear understanding by the employee of his/her powers and functions. For example, if a task is assigned that is not provided for by the DI, he/she has the right to refuse without negative consequences.
If the dismissal is contested in court due to incompetence. Then the presence of a job description will be an important argument for assessing the employee's performance and protecting the interests of the company.
Thanks to this system, the process of justifying the economic feasibility of employee costs to the tax authorities becomes much simpler. Now the need to conduct staff training events, as well as pay for long-distance and international phone calls and other expenses can be easily explained and proven.
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Job Description Structure for an Assistant
Types of descriptions in the job description of an assistant manager.
In the "General Conditions" section of the assistant's instructions, you should clarify:
who is in charge of appointments and dismissals and has this power;
what persons may be appointed to this job position;
what knowledge should an assistant manager have;
to whom the employee reports;
how to act during the absence of a specialist and who can replace him.
Responsibilities of the assistant manager according to the DI.
An important section of the manual focuses on the description of job responsibilities. It is recommended to use precise wording to describe the routine tasks that the assistant manager performs, based on the order of interaction with subordinates.
In this case, important factors influencing the scope of authority are taken into account, such as the total number of deputies and the principle of distribution of responsibilities between them.
Job Description Structure for an Assistant
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The assistant manager has privileges in accordance with the DI. These include:
familiarization with draft management decisions concerning his work;
offering management ideas for improving work related to his responsibilities;
obtaining information and documents necessary to perform one’s duties from managers and specialists of structural divisions;
the requirement for support from the management structures of the enterprise in order to fulfill its duties and rights.
The assistant manager is responsible for improper performance or ignoring of his duties, in accordance with the current legislation of the Russian Federation and the employment contract.
Method of reviewing and approving the job description of the assistant manager.
The DI is reviewed, amended and supplemented as necessary, but not less than once every five years. All employees of the organization to whom this instruction applies are familiarized with the revisions (additions) by means of an order that req